Declaration of Consent

General terms of use for the International Office’s online portal at Munich University of Applied Sciences



The regulations below apply to all users of the online services (online portal and online forms) provided by the International Office of Munich University of Applied Sciences. The use of the online services is approved in accordance with data protection law by the data protection officer at Munich University of Applied Sciences.



Enrolment and registration


To access the online services, users are generally required to register once on the online portal. As part of the registration process, the following data, known as inventory data, is saved in the online portal for each user: first name and surname, email address.



Voluntary use


Participation in and use of the online services generally occurs on a voluntary basis. However, the services are obligatory to those wishing to apply for and participate in/access any exchange programmes, funding etc. offered by the International Office.



Data protection


All personal user data collected as part of the registration process for the online portal and the completion of online forms is processed in accordance with the applicable statutory data protection provisions. This also applies to individual connection data saved in the online services which the system requires to be stored for a limited period of time. To comply with the Erasmus terms and conditions, personal data is transferred to the European Commission’s “Mobility Tool” and “Erasmus+ Online Linguistic Support” service. Data is only passed on to third parties if these third parties are directly involved in supporting incoming students during their time abroad (e.g. the Student Union, International Club, library). Data concerning outgoing students is only passed on to partner institutions that have been specified by the user. Personal data is also transferred to the German Academic Exchange Service (DAAD) if the user has applied through Munich University of Applied Sciences for a scholarship offered by the DAAD. Data may not be passed on to any third parties other than those specified above unless the user has given their permission for this or the operator is obliged to publish such data due to legal regulations.


In accordance with legislation (Art. 6 of the Bavarian Data Protection Law [BayDSG]), the University is entitled to employ contractors to process data. The University employs QS UniSolution GmbH, Meitnerstr.10, 70563 Stuttgart, Germany as a contractor. All registered users may request from Munich University of Applied Sciences at any time and in writing information relating to their personal data which is stored in the online services, or request that all of their data be deleted. The user’s personal data is deleted three years after completion of the stay abroad (non-EU, ‘free mover’ [students who do not study at one of their home university’s partner institutions],travel allowance). For legal reasons, the data collected from students who have taken part in an Erasmus+ programme or who have received funding from the DAAD is only deleted after five years. If a request is made for the data to be deleted before the stay abroad is complete, the stay abroad may have to be ended prematurely, resulting in all the associated consequences.



Type of data saved


When registering on the online portal, data, known as usage data, which is collected from the time at which the online forms start to be used is saved electronically in a database along with the inventory data; this includes data which is automaticallycollected and data that is entered by the user. The individuals responsible for the technical management of the online services (e.g. in the role of ‘Administrator’) and of the database and web server have access to all personal data stored in the system.They may only use this data in such a way as is required to ensure the continued functioning of the online services. During authentication, the online services also use cookies known as session cookies. These cookies must be enabled in order to ensure that the user remains logged in from page to page when accessing the services. After closing the web browser, the cookie is deleted.



General responsibilities of the user


The registration process affords the user a simple, non-transferable right to use the online services. All users must comply with legal provisions, in particular those relating to copyright and data protection.


As a rule, users of the online services must not:


  • change, delete or hide data, render data unusable and/or use data for any purpose other than that intended, without permission.


  • distribute in particular materials from organisations which contradict the constitution, or the ideas of such organisations.


  • post abusive, insulting or slanderous comments about others.


  • damage the reputation of Munich University of Applied Sciences.



Exclusion of users


In the event of a serious and/or repeated breach of these terms of use, the user concerned may be excluded from using the online services either temporarily or permanently. The administrators of the online services and the Executive Board are generally authorised to make decisions relating to such exclusions. Before imposing temporary or permanent exclusion on a user, a request must be made to the user to stop the offensive behaviour. Only if the user in question does not noticeably change their behaviour may the administration or the Executive Board decide to exclude the user. Excluded users may be re-granted access if it is ensured that the improper use will not be repeated in the future.



Liability


In the event of a culpable violation by a user with regard to legal responsibilities or the responsibilities set out in these general terms of use, the user is liable in accordance with the legal regulations. As the operator of the online services, Munich University of Applied Sciences may only be held liable for grossly negligent or intentional violations of responsibility in the event of claims arising from breaches of contract or a criminal offence. With the exception of intentional damage, the extent of the liability assumed by Munich University of Applied Sciences is limited to the value of the contract. Liability for consequential damage (e.g. loss of profit, financial losses) and incidental damage is excluded in the event of damage being caused by gross negligence.



Changes to the terms of use


Munich University of Applied Sciences reserves the right to change and add to these terms of use with future effect. Munich University of Applied Sciences is, in individualcases, authorised to make decisions through which the general terms of use are specified or expanded. Changes to the terms of use must be announced in writing on the website of the International Office of Munich University of Applied Sciences, with a link to the web page on which the currently valid terms of use can be found.



Data protection declaration for the online portal and online form


By registering on the online portal for an exchange programme offered by Munich University of Applied Sciences, the user transfers personal data directly to the International Office of Munich University of Applied Sciences via the MoveOn online software provided by the company QS UniSolution GmbH.


The International Office collects the user’s personal data from the form completed during the application process. All data is handled in accordance with data protection regulations. All data is only collected, processed and used for the purposes of the user’s application. Furthermore, it is only processed and used by the University’s International Office. It is not passed on to third parties with the exception of the institutions named in the section on data protection. By registering on the online portal, the user declares that they have read and understood the terms of use and the data protection information. The user is aware that personal data has to be provided in order to use the online services and is in agreement with this. The user is aware that, as long as their application has not yet been accepted, they may withdraw this declaration of consent at any time by emailing the International Office at international-office@hm.edu. The withdrawal of consent may result in the user being excluded from the application or selection procedure due to no data being available for processing.



Responsible party


Munich University of Applied Sciences



By clicking the link and using the Online-Portal you accept the above mentionedgeneral terms of use:



Munich, February 1st 2017



Link to Online Application Portal